# RFP Response Drafting Agent — Execution Spec

## Status
Spec-ready deployment template for Ramsford installed agents.

## Positioning
The RFP Response Drafting Agent is an installed workflow system that converts inbound RFP documents and firm source materials into a first-draft response package for human review.

It is not a magic autopilot. It is a repeatable drafting and document-assembly workflow.

## Deployment Model
Installed

## Ideal Buyer
- Architecture firms
- Construction and preconstruction teams
- Consultancies
- Agencies with recurring proposal/RFP work

## Workflow Pattern Mapping
- intake-structuring
- document-summarization

## Repeatable Loop
1. Accept inbound RFP package
2. Extract requirements, questions, and deadlines
3. Pull reusable source material from answer libraries and prior proposals
4. Draft a structured first-pass response
5. Produce a missing-input checklist for unresolved items
6. Route the package for human review and final submission

## Inputs
Required:
- RFP PDF/DOC package
- company profile / firm overview
- prior proposals or approved answer library
- project sheets / case studies
- contact email for delivery

Optional:
- pricing notes
- staff bios
- certifications
- discipline-specific capability statements

## Outputs
- first-draft RFP response
- requirements checklist
- missing-input / unresolved-question list
- source-material reference note

## Delivery
- editable document draft
- PDF export if requested
- email or shared-folder handoff

## Cadence
Per RFP

## Install Scope
Starter installation includes:
- intake format definition
- source-material folder structure
- prompt/workflow setup
- first-draft output format
- review handoff checklist

## Human-in-the-Loop Rules
A human must still:
- review accuracy
- approve positioning claims
- confirm pricing/commercial terms
- finalize and submit the response

## Why It Qualifies As A Real Agent
This is a loop-based workflow system, not a one-off service:
- recurring trigger: new RFP arrives
- recurring inputs: RFP package + source materials
- recurring transformation: extraction, matching, drafting, packaging
- recurring outputs: first draft + checklist + handoff

## Verification Standard For Public Exposure
To count as fully verified, Ramsford should confirm:
- a standard intake package can be ingested repeatedly
- first-draft output is consistent across multiple sample RFPs
- missing-input checklist is produced reliably
- install steps are documented clearly enough for repeat deployment

## Commercial Framing
Best sold as:
- fixed-price installed agent
- with optional managed monthly add-on for answer-library maintenance and recurring proposal support